Studio Operations & Finance Lead (Pune)

Location: Pune (on-site)
Employment: Full-time
Team: Pune Studio; cross-office with SF Studio
Reports to: Founding Principal (SF) and Project/Studio Manager (Pune)

Role summary

Eufinger Studio is seeking a hybrid finance-operations professional to keep our Pune studio running smoothly. Amongst learning our existing systems, you will be in charge of improving them, introducing new tools and operations management tools like ERPs and CRM platforms. You will own day-to-day finance administration (AP/AR, invoicing, payroll coordination, vendor management) and studio operations (procurement, facilities, HR admin, compliance support), while enabling our designers to focus on great work. The ideal candidate is systems-minded, detail-exact, and comfortable coordinating across India and U.S. time zones.

At Eufinger Studio, we value the following qualities:

• Be Proactive – Take initiative, do research, and don’t be afraid to try new things. Prevent issues rather than having to fix them later.

• Be Reliable – Be someone leadership can trust to deliver on any task.

• Be Accountable – From the big picture to the day-to-day, own the decisions you make.

• Be Consistent – Prove you can do it, and then do it again.

• Be Tenacious – Be committed, show up, contribute with passion, do your best, get stuff done and don’t give up.

• Be Independent – Take a task or project and run with it, but don’t be afraid to ask questions.

• Be Clever – Be smart, know your stuff, think critically, keep the big picture in mind, figure things out, and be curious.

• Be Generous – Share your knowledge and skills with other teammates, and mentor others when you can.

• Be Nice – Be a team player and a good colleague, be honest, respect your peers, don’t take yourself too seriously, and have fun! 

Key outcomes (what success looks like)

• Timely close: Monthly books closed by T+7 with clean reconciliations.

• Cash clarity: Weekly cash report and 13-week runway snapshot up to date.

• Diligent AR: DSO ≤ 45 days; accurate client statements and follow-ups.

• Payroll accuracy: 100% on-time, error-free payroll and statutory filings.

• Vendor hygiene: POs matched, bills scheduled, no duplicate or late payments.

• Utilization reporting: Weekly staffing/utilization summary to leadership.

• Compliance cadence: No missed statutory dates; clean documentation.

Primary responsibilities

Finance & Accounting

• Prepare and issue client invoices; track receipts; manage AR follow-ups.

• Process AP: vendor onboarding, POs, bills, approvals, and payment runs.

• Coordinate payroll inputs (hours, allowances, bonuses) with our provider; maintain employee masters; track leave.

• Reconcile bank/credit card/wallet accounts; maintain expense documentation.

• Support monthly/quarterly closes: journals, accruals/prepaids, revenue recognition per agreements, intercompany entries.

• Maintain fee schedules, contracts list, and milestone billing trackers for active projects.

• Prepare weekly cash report; maintain 13-week cash-flow and basic P&L snapshots.

• Liaise with external CA/CPA for audit and tax matters; prepare schedules as requested.

Operations & Administration

• Own office operations: facilities, supplies, IT asset register, vendor relationships (internet, printing, couriers, cleaners, security).

• Procurement: quotes, comparative statements, order placement, delivery checks, GRNs.

• HR administration: issue letters (offer/relieving/experience), maintain personnel files, onboard new hires (accounts, tools, policies).

• Policy & SOPs: keep finance and ops SOPs up to date; champion version control and naming conventions.

• Travel & logistics: bookings, visas letters, reimbursements per policy.

• Compliance support: coordinate GST/TDS/ESIC/EPF inputs and records with external advisors; retain proofs and registers.

Data, Tools & Reporting

• Maintain shared trackers for AR/AP, invoices, vendor contracts, and timesheets.

• Generate weekly dashboards for leadership: AR status, payable schedule, cash runway, utilization, and staffing look-ahead.

• Help evaluate and implement studio systems (timesheets, invoicing, payroll, project accounting) as we scale.

Qualifications

• 6+ years in finance administration, office management, or studio operations (architecture/engineering/design firm experience preferred).

• Excellent command of Microsoft Excel (pivot tables, lookups, basic models) and document control.

• Experience with one or more: QuickBooks/Monograph/Deltek/Tally, Google Workspace/Microsoft 365, basic payment platforms (Razorpay/Stripe/Wise), and HR/payroll portals.

• Familiarity with project organizations (WBS, phases, milestones) and timesheets.

• Clear written and verbal communication; comfortable working with U.S. and India teams.

• High integrity, discretion with financial and personnel information.

Attributes we value

Proactive, reliable, accountable, consistent, tenacious, independent, clever, generous, and kind—aligned with our studio values and collaborative culture.

Tools (typical stack)

Microsoft 365 (OneDrive, Excel), Tally, Slack, DocuSign/Adobe, simple BI dashboards, and timesheet/project trackers.

Benefits (Pune)

Competitive salary, performance-linked bonus eligibility, paid time off per Indian standards and local holidays, learning stipend, and on-site collaboration in our Pune studio, full weekend (Saturday and Sundays off).